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Administration Assistant AO3

IPA are looking for an experienced Administration Assistant to join our clients team based in Rockhampton.

The position is full time hours, Monday to Friday. An attractive rate is on offer which will be discussed at the interview stage.

Join the vibrant team at our client’s business based in Rockhampton.

Working as an Administration Officer AO3 within the HR&WHS Team. This temporary position offers an exciting opportunity to contribute to the efficient administration support of their business group.

Position Overview:

The Administration Officer AO3 will play a pivotal role in providing administrative support to the HR & Workplace Health & Safety Team, ensuring smooth operations within the Business Group. This role involves a range of tasks including but not limited to timesheet and leave reconciliation, processing HR documents, and assisting with general recruitment and onboarding processes.

Key Responsibilities:

  • Undertake administrative support activities such as timesheet reconciliation, HR document processing, and recruitment assistance.
  • Maintain registers and databases, generating information for reporting purposes.
  • Assist with remote area work processes for field staff including coordination of training courses.
  • Manage email triage and prioritisation to ensure deadlines are met.
  • Provide efficient administrative services utilising Microsoft software packages.
  • Contribute to business process improvements and practices.
  • Collaborate effectively within the team and undertake additional duties as required.


  • Demonstrated administration experience.
  • Strong attention to detail and customer service skills.
  • Effective communication skills, both oral and written.
  • Proficiency in Microsoft Office suite.
  • Ability to work autonomously and as part of a team.

Desirable Skills and Attributes:

  • Good work ethic and self-organisation.
  • Maintains confidentiality, especially with sensitive issues.
  • Ability to prioritise and achieve results with minimal supervision.
  • Problem-solving skills and a proactive approach.
  • Commitment to delivering high-quality work.
  • Eagerness to learn and adapt to new challenges.
  • Experience with HR and Workplace Health & Safety practices is advantageous.

We look forward to welcoming an enthusiastic and dedicated Administration Officer to join our client’s team. Please apply now to be considered for this exciting opportunity!

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