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Executive Assistant

Executive Support Officer

  • 3-month assignment (possibility of extension)
  • On site working (Melbourne CBD)
  • Working for a leading University
  • $50 – $58 per hour + superannuation

As an Executive Support Officer, you will play a pivotal role in providing administrative assistance to our Faculty Director and Deputy Deans. We are seeking candidates with a strong background in Microsoft suites and preferably experience within a university or educational setting. This role offers a full-time schedule from 9 am to 5 pm, Monday to Friday.

Duties will include:

  • Provide executive support to the Faculty Executive Director (FED) and Deputy Deans, including diary management, correspondence handling, and liaison with stakeholders.
  • Manage administrative tasks for Committees, such as scheduling meetings, preparing agendas, and taking minutes.
  • Coordinate travel arrangements, event organization, and room bookings within the Faculty of Arts.
  • Assist with recruitment processes and financial transactions, ensuring compliance with university policies.
  • Maintain efficient record-keeping systems and provide training and support to team members.
  • Offer recommendations for process improvement and best practices to enhance administrative services.
  • Uphold confidentiality and privacy standards according to university policies.
  • Foster positive relationships with faculty, university staff, and external partners, serving as a primary point of contact for inquiries and issues.

If interested, please apply directly to the role to ensure your application is considered. For any additional questions not covered in this job description, contact Thomas Wright by email: Thomas.wright@ipa.com.au

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