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Executive Support Officer

We are currently seeking a motivated and highly organised Executive Support Officer to join our team and provide invaluable assistance to the Regional Director in achieving their mission.

Job Description: As an Executive Support Officer, you will play a crucial role in ensuring the smooth operation of the Regional Director’s office. You will be responsible for a range of tasks to support the efficient functioning of the regional office, including but not limited to:

Key Responsibilities:

  1. Support Regional Director: Assist the Regional Director in coordinating ministerial visits, senior management meetings, and client engagement activities to ensure a seamless and professional experience for all stakeholders.

  2. Meeting Support: Provide comprehensive support for high-level meetings, including preparation of agendas, taking accurate meeting minutes, coordinating meeting venues, and managing attendee schedules.

  3. General Administrative Support: Assist project officers in the region with general administrative tasks as needed, helping to streamline processes and improve overall productivity.

  4. Correspondence Management: Manage high-level correspondence using the departmental correspondence system (MECS) and ensure that email correspondence is efficiently organised and prioritized. Ensure that all timeframes are met by relevant stakeholders.

About you:

  • Proven experience in providing executive-level administrative support.
  • Exceptional organisational and time management skills.
  • Strong communication skills, both written and verbal.
  • Proficiency in Microsoft Office Suite and email management tools.
  • Ability to work independently and as part of a team.
  • Strong attention to detail and a commitment to maintaining confidentiality.

If you are a highly motivated, organised, and dedicated individual who is ready to make a positive impact in a dynamic and challenging environment, we encourage you to apply for this Executive Support Officer position. Join our team and help drive positive change in our region!

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